1.    Call to Order

The City Council of the City of Nevada, Iowa, met for a regular meeting in the Council Chambers located at City Hall, 1209 6th Street, Nevada, Iowa. Mayor Pro-Tem Andy Kelly convened the meeting at 6:10 p.m. on Monday, April 22, 2013, pursuant to the rules of the Council.  The agenda was posted on the official bulletin board in compliance with the open meeting law.

2.    Roll Call

The roll was called indicating the following named Council Members present and absent.  Present: Jane Heintz, Andy Kelly, Ray Schwichtenberg and Brett Barker.  Absent: Brian Hanson and Chris Clark.

Staff Present:  Elizabeth Hansen, Kerin Wright, Erin Clanton, Larry Stevens, Shawn Cole, Tim Hansen, Jeff Theulen, Beth Williams, and Mike Neal. Also in attendance were:  Lynn Scarlett, Andy Nielsen, Whitney Sager and James Stevens.

3.    APPROVAL OF AGENDA

Motion by Ray Schwichtenberg, seconded by Brett Barker, to approve the agenda with a change to Resolution No. 076 language to expend funds to provide public water services to Tract 1.  After due consideration and discussion the roll was called.  Aye: Schwichtenberg, Barker, Heintz and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

4.    PUBLIC HEARING(S)

    A.    Central Iowa Water Association
        1)    Public Hearing
At 6:11 p.m. Mayor Pro-Tem Kelly announced that this is the time and place set for a public hearing as advertised in the Nevada Journal on April 11, 2013.  The public hearing is regarding Central Iowa Water Association Agreement and expenditure of funds from Tax Increment Financing payments. There were no written or oral objections to the aforementioned recommendation.

With no further comments for or against the proposal, the Mayor Pro-Tem declared the hearing terminated at 6:11 p.m.

        2)    Resolution No. 076 (2012/2013): A Resolution approving the expenditure of funds to purchase the rights to provide public water supply services from Central Iowa Water Association (CIWA).

Motion by Brett Barker, seconded by Ray Schwichtenberg, to adopt Resolution No. 076 (2012/2013).  After due consideration and discussion the roll was called.  Aye: Barker, Schwichtenberg, Heintz and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

5.    CONSENT AGENDA

Motion by Jane Heintz, seconded by Brett Barker, to approve the following consent agenda items:

A.    Approve Minutes of Regular Meeting held on April 8, 2013.
B.    Approve Payment of Cash Disbursements, including Check Numbers 55829-55919 (Inclusive) Totaling $201,730.45 (See attached list)
C.    Financial Reports for March, 2013
D.    Approve Lien on Properties for Utility Debt:
    1.    1115 M Avenue, Acct #35484, $137.05
    2.    233 7th Street, Acct #36116-17478, $132.69
    3.    211 7th Street, Acct #33624-36117, $399.31
    E.    Approve Human Service Agreements for Fiscal Year 2013/2014:
        1.    Assault Care Center Extending Shelter and Support - $1060
        2.    Nevada-Youth and Shelter Services - $9100
        3.    Ames-Youth and Shelter Services (Rosedale Shelter) - $1110
        4.    Compassionate Friends of Story County - $263
        5.    Nevada Community Resource Center - $26658
        6.    Central Iowa RSVP - $940
        7.    Heartland Senior Services - $850
        8.    Mid-Iowa Community Action - $580
        9.    Good Neighbor Emergency Assistance - $2500
        10.    Legal Aid Society of Story County - $5049
        11.    Nevada Community Band    - $1500
        12.    Volunteer Center of Story County - $300
        13.    Nevada Chamber of Commerce, Lincoln Highway Days - $5000
    F.    Tax Abatements
        1.    Permit #BP2011-36, 1730 5th Street
        2.    Permit #EL2011-37, 517 S Avenue
        3.    Permit #BP2012-35, 434 E Avenue
        4.    Permit #BP2013-2, 1268 Cherokee
        5.    Permit #BP2013-8, 711 10th Street
        6.     Permit #BP2013-0, 2033 Jashalita
    G.    Schedule Fiscal Year 2012/2013 Budget Amendment Public Hearing for May 13, 2013 and Authorize Publication on May 2, 2013.

After due consideration and discussion, the roll was called.  Aye: Heintz, Barker, Schwichtenberg and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

6.    PUBLIC FORUM

    A.    Fiscal Year 2011/2012 Audit Report by State Auditor Andy Nielsen.  He reviewed the audit report for the Council.

7.    OLD BUSINESS

    A.    Nevada QZ Improvements, Con-Struct, Inc.
        1.    Pay Request No. 4 in the Amount of $500.00 (final, release retainage)

Motion by Brett Barker, seconded by Ray Schwichtenberg, to approve Pay Request No. 4, Nevada QZ Improvements, Con-Struct, Inc.  After due consideration and discussion the roll was called.  Aye: Barker, Schwichtenberg, Heintz and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

    B.    Library Expansion and Remodel, Larson & Larson
        1.    Pay Request No. 1 in the Amount of $50,825

Motion by Brett Barker, seconded by Ray Schwichtenberg, to approve Pay Request No. 1. After due consideration and discussion the roll was called.  Aye: Barker, Schwichtenberg, Heintz and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

    C.    Resolution No. 077 (2012/2013): A Resolution to approve the Iowa Department of Transportation Agreement for a Revitalize Iowa’s Sound Economy Program (RISE) Project, West Industrial Park.
    
Motion by Brett Barker, seconded by Ray Schwichtenberg, to adopt Resolution No. 077 (2012/2013).  After due consideration and discussion the roll was called.  Aye: Barker, Schwichtenberg, Heintz and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

8.    NEW BUSINESS

    A.    Discussion and Appropriate Follow-Up on Purchase of Mower for Wastewater Department.

    Bids Received:
        Vetter Equipment, Cub Cadet Tank    $5,599.00
        Vetter Equipment, ExMark Laser Z  $5,599.00
        Nevada Hardware and Rental, Toro 6000 Series  $5,779.00
        Ryerson Implement, John Deere Z930R  $4,949.00

Motion by Brett Barker, seconded by Jane Heintz, to approve the lowest mower bid for the Wastewater Department from Ryerson Implement, a John Deere Z930R at $4,949.00.  After due consideration and discussion the roll was called.  Aye: Barker, Heintz, Schwichtenberg and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

    B.    Resolution No. 078 (2012/2013): A Resolution to provide for a notice of hearing, set for May 28, 2013 at 6:00 p.m. on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the DuPont/CIWA Interconnection Improvements, and the taking of bids.

Motion by Ray Schwichtenberg, seconded by Brett Barker, to adopt Resolution No. 078 (2012/2013). After due consideration and discussion the roll was called.  Aye: Schwichtenberg, Barker, Heintz and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

    C.    2013 Sidewalk Program
        1.    Resolution No. 079 (2012/2013): A Preliminary Resolution pursuant to Section 384.42 of the Iowa Code covering Zone 5 of the Nevada Sidewalk Program.

Motion by Ray Schwichtenberg, seconded by Jane Heintz, to adopt Resolution No. 079 (2012/2013).  After due consideration and discussion the roll was called.  Aye: Schwichtenberg, Heintz, Barker and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

        2.    Schedule Public Hearing for May 28, 2013 at 6:00 p.m. and Authorize Publication of Notice.

Motion by Ray Schwichtenberg, seconded by Brett Barker, to schedule Public Hearing.  After due consideration and discussion the roll was called.  Aye: Schwichtenberg, Barker, Heintz and Kelly.  Nay:  None.  The Mayor Pro-Tem declared the motion carried.

    D.    Discussion and Appropriate Follow-up on Visioning for City Hall/Public Safety Facility Campus.

After discussion it was the consensus of the Council to ask the 2014 Leadership Nevada Class to plan for improvements on the southwest corner of the City Hall/Public Safety Facility Campus and present to Council.

    E.    Discussion and Appropriate Follow-up on Council Ward 2 vacancy due to Kelly’s Mayor appointment.

Motion by Brett Barker, seconded by Jane Heintz, to approve the proposed timeline for appointment.  After due consideration and discussion the roll was called.  Aye: Barker, Heintz and Schwichtenberg.  Nay:  None. Abstain: Kelly.  The Mayor Pro-Tem declared the motion carried.

9.    REPORTS

Elizabeth Hansen, City Administrator:
•    Hansen advised Council updates will be sent out on Fridays
•    Volunteer Recognition was held April 22
•    A Pre-Construction Committee meeting was held on April 22 for the Lincoln Highway & 590th Improvement Project, timeline was an issue. Larry Stevens explained the project could be completed in six weeks. The contractor would like to get it done. It could be an option to widen the road to avoid closure completely.
•    The US30 Interchange proposal won’t be decided until after July 1.
•    Hansen met with several interested Housing developers. The proposals should come before Planning and Zoning Commission in May.
•    Also in May, Council will need to discuss Water and Sewer rate increases.

Mayor Pro-Tem Andy Kelly advised Council it was time for the Administrator Review. He also reported on the Chamber and Emergency Management Meetings. Kelly requested help filling positions on boards the Mayor generally attends. Ray Schwichtenberg volunteered to sit on the NEDC Board.

Shawn Cole reported on the Storm Water Project.

Mike Neal thanked the Council for the mower purchase. He reported they are unofficially moving into the new street shed and doing inventory. They are still waiting on furniture. Also, Thursday morning they will be doing the final street sweeper demo.

Tim Hansen advised Park and Rec is busy with spring activity. He will be bringing mower and tractor bids to the Council in May.

Jeff Theulen reported Cale graduated on Friday and Brandes went to the Academy today. He reported on the press conference at city hall last Saturday. The Fire Department will be in the VEISHEA Parade in Ames. He is still trying to work out a way to remove the Fire and EMS Association from the Audit. Theulen also stressed his concern for the traffic while construction is going on this spring and summer.

Kerin Wright reported Administration will be looking at a new software program.

Larry Stevens advised Council of the upcoming projects.

10.    ADJOURNMENT

There being no further business to come before the meeting, motion by Brett Barker, seconded by Ray Schwichtenberg, to adjourn the meeting.

Following voice vote, the Mayor Pro-Tem declared the motion carried at 6:55 p.m. the meeting adjourned.

Andy Kelly, Mayor Pro-Tem
ATTEST:

Kerin Wright, City Clerk

Published:
Council Approved: